Exporting Domains and Mailboxes Data

TrekMail lets you export your domain and mailbox data to CSV at any time. This is useful for record-keeping, auditing your account, sharing data with a team member who does not have dashboard access, or preparing a migration to another provider.

Treat an export as account data. It can include domain names, mailbox addresses, routing details, and usage information. Store it in an approved location and remove it from a shared computer after you finish working with it.

What you can export

TrekMail provides three CSV exports:

• Domains export: a list of all domains on your account with their status, DNS health, and configuration details
• DNS records export: the expected DNS records for the selected domains
• Mailboxes export: a list of active mailboxes with their addresses, settings summary, and storage usage

Note: CSV exports do not include actual email messages. To move your email content, use the IMAP migration tool instead.

Exporting your domains

1. Go to Domains in the TrekMail dashboard
2. Click the Export dropdown button in the top-right toolbar
3. Select Export domains (CSV)
4. Your browser downloads the CSV file immediately

Columns included: domain, status, catch-all setting and target, 30-day sending statistics, bounce rate, deliverability status, mailbox count, filter count, active auto-reply count, notes, and storage usage.

Tip: Select specific domains with checkboxes before clicking Export to export only those domains.

Exporting DNS records

This is especially useful after bulk-importing domains, export all DNS records at once and import them into your registrar.

1. Go to Domains in the TrekMail dashboard
2. Click the Export dropdown button
3. Select Export DNS records (CSV)
4. Your browser downloads a CSV file with all DNS records for all domains

Columns included:

DNS-import formats differ between providers. Treat this file as a reviewable record list and map its columns to your DNS provider’s importer before uploading it.

Note: A record whose DKIM value is still being generated is omitted. Wait until the domain page shows its final DKIM value, then export again.

Exporting your mailboxes

1. Go to Mailboxes in the TrekMail dashboard
2. Click the Export button in the top-right toolbar
3. Select Export mailboxes to CSV
4. Your browser downloads the CSV file immediately

You can also export mailboxes for a single domain by first filtering the list to that domain, then clicking Export.

Columns included in the mailboxes export:

Opening the CSV in Excel or Google Sheets

CSV files use commas to separate values and UTF-8 encoding. Here is how to open them correctly:

In Microsoft Excel:

1. Open Excel → File → Open → select the CSV file
2. Excel's import wizard launches. Choose Delimited → Comma as the delimiter
3. Click Finish

In Google Sheets:

1. Open sheets.google.com → File → Import
2. Upload the CSV file
3. Google Sheets detects the delimiter automatically

In Numbers (Mac): Drag the CSV file onto the Numbers icon. It opens and parses the file automatically.

Frequently asked questions

Are mailbox passwords included in the export? No. Passwords are never exported for security reasons. Only publicly-visible metadata is included.

Can I import the CSV back into TrekMail? The domains CSV is not used for import. To add and verify a domain, use Adding a Domain. To create multiple mailboxes at once, use Bulk Mailbox Creation.

Does exporting affect my plan limits? No. A CSV export does not consume mailbox or storage capacity. Your dashboard permission must allow access to the records you export.

How often can I export? Exports are rate-limited to protect the service. If the dashboard asks you to wait, retry later rather than repeatedly downloading the same file.