Exporting Domains and Mailboxes Data

TrekMail lets you export your domain and mailbox data to CSV at any time. This is useful for record-keeping, auditing your account, sharing data with a team member who does not have dashboard access, or preparing a migration to another provider.

What you can export

TrekMail provides three CSV exports:

• Domains export — a list of all domains on your account with their status, DNS health, and configuration details
• DNS records export — all expected DNS records for every domain, formatted for import into your registrar
• Mailboxes export — a list of all mailboxes across all domains, with email addresses, plan limits, and storage usage

Note: CSV exports do not include actual email messages. To move your email content, use the IMAP migration tool instead.

Exporting your domains

1. Go to Domains in the TrekMail dashboard
2. Click the Export dropdown button in the top-right toolbar
3. Select Export domains (CSV)
4. Your browser downloads the CSV file immediately

Columns included: domain, status, catch-all settings, email sending stats (30-day), bounce rate, deliverability, mailbox count, filters, auto-replies, notes, storage usage.

Tip: Select specific domains with checkboxes before clicking Export to export only those domains.

Exporting DNS records

This is especially useful after bulk-importing domains — export all DNS records at once and import them into your registrar.

1. Go to Domains in the TrekMail dashboard
2. Click the Export dropdown button
3. Select Export DNS records (CSV)
4. Your browser downloads a CSV file with all DNS records for all domains

Columns included:

The format is compatible with bulk import tools at Cloudflare, Namecheap, GoDaddy, and most other registrars.

Note: Domains with pending DKIM key generation are excluded from the export — wait for DKIM provisioning to complete (usually under 15 seconds) before exporting.

Exporting your mailboxes

1. Go to Mailboxes in the TrekMail dashboard
2. Click the Export button in the top-right toolbar
3. Select Export mailboxes to CSV
4. Your browser downloads the CSV file immediately

You can also export mailboxes for a single domain by first filtering the list to that domain, then clicking Export.

Columns included in the mailboxes export:

Opening the CSV in Excel or Google Sheets

CSV files use commas to separate values and UTF-8 encoding. Here is how to open them correctly:

In Microsoft Excel:

1. Open Excel → File → Open → select the CSV file
2. Excel's import wizard launches. Choose Delimited → Comma as the delimiter
3. Click Finish

In Google Sheets:

1. Open sheets.google.com → File → Import
2. Upload the CSV file
3. Google Sheets detects the delimiter automatically

In Numbers (Mac): Drag the CSV file onto the Numbers icon — it opens and parses the file automatically.

Frequently asked questions

Are mailbox passwords included in the export? No. Passwords are never exported for security reasons. Only publicly-visible metadata is included.

Can I import the CSV back into TrekMail? The domains CSV is not used for import. To add multiple domains at once, use bulk domain import. To create multiple mailboxes at once, use bulk mailbox creation.

Does exporting affect my plan limits? No. Exports are always available regardless of plan, and they do not count against any usage quota.

How often can I export? There is no limit. You can export as often as you need.