TrekMail Blog
Practical guides, email hosting insights, and tips to get the most out of your domains and mailboxes.
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Email Forwarding
Business Email
Operations Playbook
Email Migration
Deliverability & DNS
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Webmail & Productivity
Drive & Storage
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Operations Playbook
Email Ingest Over IMAP: A Mailbox as an Application Input
Suppliers send invoices, machines emit alerts, forms deliver submissions — all to an address nobody reads programmatically. This covers the five decisions that make an ingest script durable, and when a webhook is plainly the better answer.
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Alexey Bulygin
Business Email
Webmail 2FA Lockout: Getting a Colleague Back In
Phones get replaced every three years and authenticator codes rarely come across. This covers resetting the second factor without touching the password, why out-of-band verification is the step that matters, and the two cases that only look like lockouts.
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Alexey Bulygin
Operations Playbook
Mailbox Storage Quotas: Stopping One Archive Starving the Rest
Agency permits a million mailboxes and provides 200 GB, so storage is the real constraint rather than the count. This covers sizing quotas in tiers, what happens at the limit, and the three fixes when the pool is genuinely full.
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Alexey Bulygin
Email Forwarding
Parked Domain Email: Catching Mail on Names You Don't Use
A project that never launched, the name from before the rebrand, the misspelling bought defensively. This covers what happens to mail sent to those names now, the two pieces that fix it, when a domain alias beats a catch-all, and how noisy the first month really is.
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Alexey Bulygin
Business Email
Set Up Mailboxes Without Ever Sharing a Password
Everyone knows emailing a new password is wrong and nearly everyone does it. Invites remove the excuse — this covers why shared credentials break accountability, how two-factor fits into the same moment, and the two cases that still need care.
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Alexey Bulygin
Operations Playbook
What to Do With a Mailbox When Someone Leaves
The decision usually gets made in a hurry on somebody last afternoon, which is how history gets lost. This covers the four dispositions, the credential inventory nobody does, and the sequence that avoids both losing mail and leaving access open.
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Alexey Bulygin
Deliverability & DNS
Website Transactional Email That Actually Arrives
Order confirmations and password resets are configured once by whoever built the site and never examined again. This covers why direct-from-server sending fails on every platform, the three pieces that fix it, and when a transactional provider is the right answer.
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Alexey Bulygin
Webmail & Productivity
Four Providers, One Inbox: Reading Mail You Don't Host
A client Gmail, a contract Microsoft address, an old host nobody remembers choosing, and your own domain. This covers what connecting them actually fixes, what stays the remote provider problem, and when migrating beats connecting.
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Alexey Bulygin
Operations Playbook
Giving an AI Email Assistant Real Access to Your Mail Estate
Drafting replies is the narrow version. An assistant that speaks MCP reads your actual estate and changes it, which is where the tedious work lives — this covers what it is good at, what it should never be trusted with, and how to scope it.
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Alexey Bulygin
Operations Playbook
Running Hundreds of Mailboxes Without a Per-Seat Bill
Hundreds of mailboxes usually means a letting agency, a manufacturer or a membership body, not a large employer. This covers the arithmetic, the storage constraint that replaces the bill, and the three cases where the model does not fit.
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Alexey Bulygin
Business Email
Domain Branding: Making the Webmail Look Like Yours
Your logo, your colours, your support contacts, on your own web address with an automatic certificate. This covers per-domain versus account scope, the DNS checks that must pass, and the boundary where full white label starts.
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Alexey Bulygin
Email Forwarding
An Email Alias Per Signup, So You Learn Who Sold Your Address
Spam arrives and there is no way to tell which of a dozen companies sold you out. Give each service its own address and the junk names its own source — this covers naming schemes that survive, plan limits, and the two ways people break it.
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Alexey Bulygin