TrekMail Blog
Practical guides, email hosting insights, and tips to get the most out of your domains and mailboxes.
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Email Forwarding
Business Email
Operations Playbook
Email Migration
Deliverability & DNS
Providers Compared
Webmail & Productivity
Drive & Storage
Affiliates
Operations Playbook
What to Do With a Mailbox When Someone Leaves
The decision usually gets made in a hurry on somebody last afternoon, which is how history gets lost. This covers the four dispositions, the credential inventory nobody does, and the sequence that avoids both losing mail and leaving access open.
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Alexey Bulygin
Deliverability & DNS
Website Transactional Email That Actually Arrives
Order confirmations and password resets are configured once by whoever built the site and never examined again. This covers why direct-from-server sending fails on every platform, the three pieces that fix it, and when a transactional provider is the right answer.
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Alexey Bulygin
Webmail & Productivity
Four Providers, One Inbox: Reading Mail You Don't Host
A client Gmail, a contract Microsoft address, an old host nobody remembers choosing, and your own domain. This covers what connecting them actually fixes, what stays the remote provider problem, and when migrating beats connecting.
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Alexey Bulygin
Operations Playbook
Giving an AI Email Assistant Real Access to Your Mail Estate
Drafting replies is the narrow version. An assistant that speaks MCP reads your actual estate and changes it, which is where the tedious work lives — this covers what it is good at, what it should never be trusted with, and how to scope it.
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Alexey Bulygin
Operations Playbook
Running Hundreds of Mailboxes Without a Per-Seat Bill
Hundreds of mailboxes usually means a letting agency, a manufacturer or a membership body, not a large employer. This covers the arithmetic, the storage constraint that replaces the bill, and the three cases where the model does not fit.
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Alexey Bulygin
Business Email
Domain Branding: Making the Webmail Look Like Yours
Your logo, your colours, your support contacts, on your own web address with an automatic certificate. This covers per-domain versus account scope, the DNS checks that must pass, and the boundary where full white label starts.
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Alexey Bulygin
Email Forwarding
An Email Alias Per Signup, So You Learn Who Sold Your Address
Spam arrives and there is no way to tell which of a dozen companies sold you out. Give each service its own address and the junk names its own source — this covers naming schemes that survive, plan limits, and the two ways people break it.
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Alexey Bulygin
Drive & Storage
Sync Files Across Devices Without Handing Over Your Password
Every machine that held your password can still reach everything, including the laptop you sold. Per-device credentials can be revoked one at a time — this covers the WebDAV setup, what a mount does not do, and where a real sync client wins.
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Alexey Bulygin
Deliverability & DNS
Email Verification Credits: What They Cost and How Many You Need
One credit checks one address; deep mode costs two and resolves the catch-all cases standard mode has to guess at. This covers the price ladder, why you need more credits than addresses, and the things verification cannot fix.
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Alexey Bulygin
Deliverability & DNS
Reading Your Spam Statistics Before They Become a Problem
Most providers show you how much junk they blocked, which is marketing. The useful figures are how often the filter was wrong and what your own people reported — this covers which movements signal trouble and what to do about each.
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Alexey Bulygin
Drive & Storage
Client File Delivery Without a Third File-Sharing Account
Links expire, personal accounts hold company material, and nobody can say who has which file. This covers running delivery from the same account as the mail, the folder structure that survives staff changes, and where a dedicated service still wins.
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Alexey Bulygin
Drive & Storage
The Email Attachment Size Limit, and How to Stop Hitting It
Base64 encoding adds a third to every attachment, so a 25 MB cap rejects a 20 MB file. Since the binding limit sits at the far end, a bigger allowance buys you nothing — this covers what actually works and when to still attach the file.
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Alexey Bulygin