TrekMail Blog
Practical guides, email hosting insights, and tips to get the most out of your domains and mailboxes.
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Email Forwarding
Business Email
Operations Playbook
Email Migration
Deliverability & DNS
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Webmail & Productivity
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Webmail & Productivity
Email, Calendar and Contacts on Your Phone Without a Vendor App
Your phone has had a capable mail, calendar and contacts client since the day it was made, and all three speak open protocols. You can install webmail as a home-screen app, use the native apps, or run both against one account.
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Alexey Bulygin
Deliverability & DNS
Sending Limits and Domain Warm-Up: Why New Domains Get Filtered
A brand-new domain has no reputation, and volume from nowhere is indistinguishable from a compromised account. This is what the caps protect and how to ramp a domain without getting filtered.
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Alexey Bulygin
Operations Playbook
Selling Email Under Your Own Brand: What White Label Covers
Every white-label product has a seam somewhere. The useful question is not whether one exists but where it is, who is likely to find it, and whether that matters for the customers you are selling to.
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Alexey Bulygin
Deliverability & DNS
Blocking a Sender vs Training the Filter (They Do Different Things)
Three controls look interchangeable and are not: moving a message to Junk, reporting it as spam, and blocking the sender outright. Using the wrong one is why the same newsletter keeps arriving after you have dealt with it four times.
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Alexey Bulygin
Business Email
The Out-of-Office Reply, Done Without Causing an Incident
The out-of-office message is the one piece of automation almost everyone uses and almost nobody configures carefully, which is how reply loops, mailing-list floods and unintentionally announcing an empty house all happen.
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Alexey Bulygin
Webmail & Productivity
Moving an Address Book Without Losing Half the Fields
Export contacts to CSV and you get names and email addresses. The second phone number, the postal address, the note from four years ago: gone, with no warning. The format you pick decides what survives.
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Alexey Bulygin
Webmail & Productivity
Why Calendar Invites Land at the Wrong Hour
Calendar time-zone bugs are almost never rendering bugs. They come from storing a wall-clock time with no record of which zone it referred to, and they surface weeks later when the clocks change or somebody travels.
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Alexey Bulygin
Operations Playbook
Someone Deleted the Wrong Mailbox. Now What?
Mailbox deletion is the one administrative action with no undo in most systems, and it gets performed by tired people at the end of an offboarding checklist. A retention window turns that from an incident into an inconvenience.
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Alexey Bulygin
Deliverability & DNS
Bring Your Own SMTP: When to Relay Through SES, SendGrid or Mailgun
Managed sending is the right default, and there are three specific situations where relaying through your own provider beats it. There are also two where people do it for reasons that turn out to be wrong.
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Alexey Bulygin
Email Forwarding
Routing a Domain Without Creating a Single Mailbox
A domain you own but do not staff still receives mail: the acquired brand, the misspelling of your own name, the campaign domain from two years ago. Routing it all to an address you already read costs nothing to set up and something to run.
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Alexey Bulygin
Webmail & Productivity
Mail Filters That Keep Working When Your Laptop Is Closed
If your rules live in Outlook, they run when Outlook runs, which is why your phone shows a mess and your desktop shows a tidy inbox. Sieve executes at delivery time on the server, so every device sees the same result.
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Alexey Bulygin
Operations Playbook
Giving an AI Agent Access to Your Email Without Regretting It
Handing an agent your mail platform is a permissions problem before it is an integration problem. Split the tokens, scope them narrowly, make destructive operations two-step, and log everything.
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Alexey Bulygin